Commercial Invoice
- What
- Seller’s commercial record of goods, value, currency and terms.
- Who
- Issued by the exporter.
- Check
- Entity names, description, HS code, quantity, Incoterm and payment terms.
Importer reference
Export Documentation Center
The exact document set depends on the commodity, origin, destination, Incoterm, payment method and contract. Confirm the list with your importer, bank, customs broker and destination authority before shipment.
Core shipment documents
These summaries explain purpose and responsibility; they do not promise that every document applies to every shipment.
Packing List
- What
- Package count, net/gross weight, marks and dimensions.
- Who
- Issued by the exporter/packer.
- Check
- Totals must reconcile with invoice and transport document.
Bill of Lading
- What
- Carrier transport document and, depending on form, document of title.
- Who
- Issued by the carrier or authorised agent.
- Check
- Shipper, consignee, notify party, ports, packages and release method.
Certificate of Origin
- What
- Evidence of declared country of origin; preferential forms require eligibility.
- Who
- Authorised chamber/agency or other permitted issuer.
- Check
- Destination scheme, origin rule, invoice and product match.
Phytosanitary Certificate
- What
- Plant-health certification where required by the importing country.
- Who
- Indian plant quarantine authority.
- Check
- Import permit, additional declarations, treatment and inspection timing.
Fumigation Certificate
- What
- Treatment details for goods or wood packaging when required.
- Who
- Approved treatment provider under the applicable rules.
- Check
- Chemical, dosage, duration, temperature, lot/container and destination rules.
Certificate of Analysis
- What
- Results for the agreed physical, chemical or microbiological parameters.
- Who
- Named laboratory or quality party agreed in the contract.
- Check
- Sample/lot identity, methods, accreditation scope and acceptance limits.
Inspection Certificate
- What
- Independent findings on contracted quality, quantity, weight or packing scope.
- Who
- Inspection company appointed under the contract.
- Check
- Appointment, scope, sampling, exclusions and report recipient.
Insurance Certificate
- What
- Evidence of marine cargo cover where seller-arranged insurance applies.
- Who
- Insurer or authorised intermediary.
- Check
- Assured party, voyage, value, risks, exclusions, claims contact and endorsement.
Build the document list before quotation
Send the destination, product, specification, packing and Incoterm so the applicable document scope can be reviewed.
Request Document Planning